Ministry: Administration/Finance

Primary Office: Arlington

Hours per Week: 40 (exempt); hybrid

Starting Salary: $72,075.00 – $90,000.00

Staff Supervisor: Controller

Required: Bachelor’s degree in accounting or related field

• Minimum of five years relevant experience in accounting, contract management and grants processing (billing and reporting)

Summary:
The Senior Accountant provides financial and accounting services to the related programs and grants of Catholic Charities of the Diocese of Arlington. The Senior Grant Accountant manages the Grant Accountant, works collaboratively with the Finance team, and reports directly to the Controller. The Senior Grant Accountant will have experience in monitoring a portfolio of charitable programs that are funded by multiple sources or revenue such as grants, contracts, donor contributions, restricted contributions, and program service fees. The position involves handling confidential information which requires discretion, diplomacy, and high level of professionalism. The position includes working relationships with the CFO, Directors, Program Directors, administrative finance office staff, the Diocesan accounting office staff, grantors and community at large. The Senior Grant Accountant participates in program and grant budget monitoring, preparing journal entries for monthly financial statements, preparing monthly grant invoices, monitoring policy and program compliance, as well as grant administration.

Key Responsibilities:

• Prepare monthly journal entries for internal program and contract/grant financial statements.
• Review monthly journals prepared by Grant Accountant for posting.
• Prepare and review grant billing invoices or financial reports for multiple State and Locally funded grant programs. Review account balances and support program directors with grant monitoring and compliance.
• Review Migration and Refugee Services Federal and State grant billings and submissions and monitor compliance. Review supporting documents and schedules prepared by finance staff for billing.
• Support the year-end accounting close process and assist with the publishing of internal and external financial statements for the Board of Directors and general public.
• Provide lead audit support to the Controller and CFO during annual audit.
• Prepare trial balance account reviews, account reconciliations, and report on findings to the Controller. Investigate and propose adjustments to budgets and billings.
• Review program budgets and report on spending trends, opportunities for cost savings, strategic sourcing and related financial management improvements.
• Lead Fiscal Year Budget formations and Budget Narrative processes with Programs each fiscal year cycle. Coordinate and update compensation analysis and trends for agency planning and development.
• Work closely with Program Directors on grant and donor restricted fund management.
• Design, propose and implement internal control improvements at the program level. Independently Conduct trainings in the field to increase compliance and program knowledge of financial administration.
• Adhere to all weekly and monthly accounting deadlines
• Assist with staff meetings, workshops and training sessions
• Assist with EA and MRS check run processing as backup support to the AP team
• Other duties as assigned
• Commitment to mission, goals, and services of Catholic Charities Diocese or Arlington

Education and Experience:
• Bachelor’s degree in accounting or related field required
• CPA preferred but not required
• Minimum of five years relevant experience in accounting, contract management and grants processing (billing and reporting)
• Proficiency in MS Excel is required. Strong skill in MS Word, PowerPoint and Adobe Acrobat.
• Proficiency in accounting databases or related software required.
• Excellent organizational and administrative skills
• Knowledge of US GAAP accounting rules a plus
• Experience with budgets and ability to assist with budget management and manage credit cards, purchase orders and other expenses that impact the budget.
• Prefer candidates have prior work experience in non-profit environment or work experience with federal and state contracting.
• Strong interpersonal skills, excellent team player with ability to interact tactfully and effectively with clients and staff in a multi-cultural environment
• Must be a team player and able to work independently
• Strong problem-solving skills and ability to multi-task in a fast-paced environment required.
• Establish and maintain effective working relationships with federal, state, regional, and local agencies, churches, community leaders and the general public
• Strong written and oral communication skills
• Understands the workings of the Catholic faith and has strong Catholic values

Direct Reports: 1 – Grant Accountant

BENEFITS: Vacation, Sick, Paid FML*, 16 paid holidays in 2024, Medical, Dental, Vision, Pension, Employee Assistance Program, Diocesan School Tuition Reimbursement K-12. Closed between Christmas and New Years.* Free parking, concierge building, free shuttle to metro

Physical Demands:

-While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.
-Specific vision abilities required by this job include close vision requirements due to computer work.
-Light to moderate lifting up to 25 pounds may be required.

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Job Title: Senior Grant Accountant
Agency: Catholic Charities Diocese of Arlington
Posted On: September 5, 2024

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